All sellers must be able to guarantee the authenticity of the works they list, and clearly communicate the artist’s involvement.
Sellers may list ephemera, books, exhibition posters and collectibles related to an artist, however, you must accurately represent the extent of the artist's involvement. You must also have the right to sell these items.
Generally speaking, only items that have been or would be authenticated by an artist, their estate or authorized body may be listed as “by the artist” (for historic works, use the generally accepted attribution and be sure to qualify any attribution nuances in the classification field and artwork description). All other items must be listed as “after” the artist. Any listings that violate artist copyright are not allowed to be listed on Artsy.
How to list ephemera, merchandise and multiples
A common mistake is to list exhibition posters as prints. Please select the medium type Ephemera or Merchandise and classify these listings as unknown edition. If the exhibition poster was from a numbered edition, please classify it as limited edition and add the edition information to the edition fields .
Similarly, merchandise, like skateboards authorized by the artist, should be listed as Ephemera or Merchandise, and classified as limited edition, if numbered, open edition, if still being produced, or unknown edition.
Only use “Print” if a work was made using traditional printing techniques, such as lithographs, etchings, or aquatints.
What is a Certificate of Authenticity?
If an artwork is accompanied by a Certificate of Authenticity, you can note this by checking the “Certificate of Authenticity” box in CMS. You will then be asked to check whether the COA is from the authorized authenticating body or issued by the gallery. A common mistake when listing a work is to state that it is accompanied by a Certificate of Authenticity from the authenticating body, when in fact the accompanying document is a gallery-issued COA, original invoice, or other documentation.
A certificate of authenticity (COA) is a document that verifies the artwork’s authenticity.
A COA from an authorized authenticating body is typically from the artist, the printmaker who collaborated with the artist on the work, or, for secondary market works, authorized estates or foundations.
A gallery may also issue a COA to certify authenticity.
COAs typically include the name of the artist, the details (title, date, medium, dimensions) of the work in question, and whenever possible an image of the work. COAs are also typically signed by the issuing party.
If you have relevant documentation that provides meaningful evidence of a work’s provenance or authenticity, but which is not a COA, such as an invoice, you can reference this in the “about the work” section.
What constitutes artist involvement?
Works that the artist, their studio, or their estate, were not directly involved in making, or where the involvement is unknown, should typically be listed as "After the artist." To do this, simply search for “After [Name of Artist]” as you would any other artist name and select or add as appropriate. For information regarding artist selection please refer to our help center articles here and here.
If a work was created posthumously, or was published by a third party (as is sometimes the case for prints, for instance), the production of these works must be authorized by either the artist's studio, their estate, or an authorized body. For more details, see our policy on Policy on unauthorized works here.
Listings cheat sheet for Prints, Multiples, Ephemera, and Merchandise
When to typically list a work by...
Please review our guidelines on the artist in question or our related article Artwork Classifications Options for further details.